cash flow management for builder calculator

Cash Flow Forecasting For Builders

Starting a construction business is a dream for many people, but it can be a risky venture. 

One of the biggest risks is losing money on projects but still proceeding to trade. This can be dangerous for the future of the business and its survival.

“Robbing Peter to pay Paul” 

When a construction company takes on new work to make up for the losses on previous projects, it can quickly become a vicious cycle. New money always comes in, but it doesn’t necessarily mean that the company is making money. 

Eventually, the trading will stop and the company will run out of cash.

It is essential for a construction company to ensure that it is running at a profit and that each job is costing less than what it is charging. If the company is losing money on a project, it should be stopped as soon as possible.


It may be difficult to accept that the project is a failure, but it is better to cut your losses early on rather than trying to make up for it later.

Having a cashflow forecast is essential for any business, but it is especially critical for a construction company. This forecast should predict money in and out of the business, including the cost of materials, labour, and other expenses.

It should also take into account any delays, changes in scope, or unexpected costs. By having a detailed cash flow forecast, a construction company can better plan for the future and make informed decisions.

A construction company should also consider the impact of the project on its overall cash flow. 

For example, if the project requires a significant investment in equipment or materials, the company needs to make sure that it has enough cash on hand to cover these expenses. This will ensure that the project is profitable and that the company can continue trading.

Regular Financial Reviews

It is crucial for a construction company and its accountant, or person in charge of finances, to regularly review the financial situation of the business. A weekly, or fortnightly, meeting is recommended to discuss the spending and expenses of the business. By examining the financials of the business, the company can identify which expenses are necessary and which ones are not. 

This process allows the company to itemise and remove any unnecessary expenses, saving the company money in the long run. It is essential to understand that small expenses can add up over time and have a significant impact on the profitability of a project.

Efficiency is also crucial in running a successful construction business. The company should always look for ways to improve efficiency in their projects, including finding ways to finish projects quicker and making sure labour runs on track. By doing so, the company can reduce labour costs and avoid burning hours, which can negatively impact the project’s profitability.

It is also essential to monitor the business’s cash flow and to have a contingency plan in place for when unexpected expenses or delays arise. This includes having enough cash reserves to cover the costs of unexpected events, such as equipment failures or project delays.

Steady Pipeline Of Work

Having a clear pipeline of work can be very beneficial for a construction company’s director or owner. It provides a visual representation of upcoming projects and allows for better planning and forecasting of finances. When a pipeline is full, and money is coming in, it can provide peace of mind for the owner and reduce stress levels.

However, it is important to remember that a full pipeline doesn’t necessarily mean that the company is making a profit. 

The company must ensure that the projects it is taking on are profitable and that they can be completed within the budgeted amount. This is where cash flow forecasting comes in.

The Importance Of Forecasting

Cashflow forecasting is a crucial tool in managing the finances of a construction business. It allows the company to project incoming and outgoing cash flows, enabling the owner or director to make informed decisions. By having a cashflow forecast in place, the company can predict any cash flow issues that may arise, and they can plan accordingly to minimise the impact.

Additionally, cashflow forecasting can help the company identify potential funding gaps, enabling the company to make strategic financial decisions such as delaying the start of a project or seeking additional financing to cover cash shortfalls.

In conclusion, having a clear pipeline of work is essential for a construction company’s success, but it must be balanced with profitability. Cashflow forecasting is a crucial tool that should be utilised to manage the finances of a construction company. By having a cashflow forecast in place, the owner or director can make informed decisions, reduce stress levels, and keep the company on track for long-term success.

Thanks and happy reading!

About The Author

Leave a Comment

Your email address will not be published. Required fields are marked *